Configure Inventory Settings

The inventory settings in DecoNetwork let you configure the global parameters for effective inventory management and ensure smooth order fulfillment. Here's what you can do:

• Control cart behavior when SKUs are out of stock: Decide whether customers can add out-of-stock products to their cart. This setting only applies to products with inventory control enabled.
• Monitor low inventory: View a list of products with low inventory Products are listed as having low inventory if inventory control is enabled and their inventory level is at or below the Low Stock Warning threshold that you set on the Product SKU, GTIN & Inventory configuration page.
• Update inventory levels: Adjust inventory levels and modify low stock warning values as needed.
• Export Inventory data: Export a list of products with low inventory to a CSV file.

For detailed information on managing inventory for a single product, refer to the article, Product SKU, GTIN & Inventory. For guidance on managing inventory for select products in Business Hub, refer to the article, Manage Inventory in Business Hub.

Prerequisites

• You must have administrator permission to view and configure the inventory settings

To control the add to cart behavior when out of stock:

1. Log into your DecoNetwork Website.
2. Browse to Admin > Products.
   
3. Select Inventory Settings.
   

   The Inventory Settings page is displayed.

   

   Click the image to enlarge.

4. Select an option from the Add to cart behavior when out of stock dropdown list:
   • Allow adding to cart: Select this option if you want to allow customers to add out-of-stock products to the cart.
   • Do not allow adding to cart (check on-hand inventory): Select this option if you want to prevent customers from adding products to the cart that are out of stock.
     • Only applies to products with on-hand inventory tracking enabled. For instructions on how to enable inventory tracking, see the article How to enable on-hand inventory for a product.
   • Do not allow adding to cart (check supplier inventory): Select this option if you want to prevent customers from adding products to their cart only when the supplier's inventory is depleted. They will still be able to place orders if on-hand inventory is depleted.
   • Do not allow adding to cart (check both on-hand and supplier inventory): Select this option if you want to prevent customers from adding products to cart that are out of stock of both on-hand inventory and supplier inventory.
     • Catalog products with on-hand inventory tracking enabled will check both on-hand and supplier levels. The on-hand inventory is checked first and if that is out of stock the system will then check supplier inventory level.
     • Supplier inventory check applies to DecoNetwork catalog products from suppliers with live ordering enabled.
     • Custom products with inventory tracking enabled will only check on-hand inventory levels.
     • The system will hide products from blank product and decorated product lists if they are completely out of stock (across all SKUs) at both the local on hand inventory level and the supplier inventory level.
     • Supplier inventory amounts can be viewed in the blank product SKU, GTIN & Inventory page and also in the Inventory On Hand page in Business Hub.
     • Supplier out of stock threshold (consider out of stock if available quantity is below the entered quantity): lets you specify a minimum stock level for suppliers. When the available supplier stock level falls below the threshold, the product will be considered out of stock and customers will not be able add it to their cart.

       This setting is available when you select an out-of-stock behavior that includes checking supplier inventory.

       

     • Exclude supplier products which are only available by dropship (available by piece): if this option is ticked, the products will be hidden from the website if the supplier only offers them via dropshipping on a per-piece basis.
     • Exclude supplier products which are only available by dropship (available by full case only): if this option is ticked, the products will be hidden from the website if the supplier only offers them via dropshipping on a per-case basis.

       The Exclude supplier products which are only available by dropship... settings are only available if the selected out-of-stock behavior includes checking supplier inventory and S&S Activewear is enabled as one of your suppliers with SmartPO configured.

   Configure the Low stock email warning behavior: This field allows you to control when low inventory warning emails are sent.

   • No Email Warning: select this option if you do not want warning emails to be sent when inventory is below the specified inventory warning level.
   • Email warning only when an order takes inventory below warning level: select this option if you want only warning emails to be sent when an order takes inventory below the specified warning level.
   • Email warning in all situations (including manual adjustments): select this option if you want warning emails to be sent when inventory is set lower than the specified warning level in all of the following situations.
     • On the blank product edit page
     • On the Inventory page in Business Hub
     • Through the bulk inventory importer
     • Via the Inventory API
5. Click Save.

To monitor low inventory:

you can efficiently track products with low inventory levels using the Inventory Settings page. Products are flagged as having low inventory if inventory control is enabled and their stock levels fall at or below the Low Stock Warning threshold set on the Product SKU, GTIN & Inventory configuration page.

Scroll to the Low Inventory On Hand Levels section. If there are products at or below the low inventory threshold, they will be listed here.

To update the inventory levels and modify warning values of low inventory products:

If there are products listed in the Low Inventory Levels section, you will be able to update the inventory levels and change the warning values for those products directly on this screen.

• Product Code the style code of the product and name.
• Product Name the name of the product.
• Color the color of the product.
• Size the size of the product.
• SKU the unique identifying code of the product SKU.
• GTIN the Global Trade Item Number for the product.
• Inventory lets you modify the current inventory level.
• Warning lets you modify the inventory level at which a warning email will be sent to relevant team members informing them of low stock.
• Order To lets you modify the amount a purchase order will aim to restock the product to when inventory is low.
• On Order the total amount of stock currently on order for the product SKU. (The amount in brackets is the amount on order for stock keeping. The difference between the total on order and the amount on order for stock is the amount that is on order to fulfill a sales order).

1. Change the value in the Inventory column for each product SKU that you want to update the inventory level for.
2. Change the value in the Warning column for each product SKU that you want to modify the low stock level warning for.
3. Change the value in the Order To column for each product SKU that you want to modify the restock level for.
4. Click Save.

To export low inventory product levels to CSV:

1. Log into your DecoNetwork Website.
2. Browse to Admin > Products.
   
3. Select Inventory Settings.
   
4. Click on the Export to CSV button.
   
5. Select the Save File option in the Opening inventory.csv popup.
   
6. Click OK.