Receive stock on a purchase order

You can record items received against a purchase order using the "Receive Stock" feature in Business Hub. This feature helps you track stock levels and informs your production staff when they can start processing orders. Stock can be received either in part or in full. This means you can record the exact quantities received against each purchase order, whether you’re receiving the complete order at once or in multiple shipments. You can also specify quantities as unallocated, which means they will not go into on-hand inventory or be associated with any orders, essentially remaining untracked.

Prerequisites

• You must have Administrator and/or Purchasing permission to use this feature.

To receive stock on a purchase order:

1. Log into your DecoNetwork website.
2. Browse to Business Hub > Purchase Orders.
   

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3. Open the purchase order for which you want to receive:
   1. Click Receive Stock.
      

   OR

   1. Click anywhere within a purchase order's row to load the purchase order.
      
   2. Click on Receive Stock.
      

   The purchase order is loaded in Receive Stock mode.

   

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   The tab at the end of each line item indicates the received status of the product.

4. Specify quantities received:
   • Tick the checkboxes of the product SKUs you have received.
     

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     For each line item selected:

     • The row will be highlighted in green.
     • The Qty Receiving field is automatically updated with the full quantity ordered. (If a partial quantity was previously received, it will update with the remaining quantity ordered).
     • The status tab at the end of the row will be updated to Fully Received.
   • Alternatively, enter the received quantity into the Qty Receiving field for each SKU.
     

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     When the quantity received is not the full quantity ordered:

     • The highlight color of the row will be changed to yellow.
     • The status tab at the end of the row will be updated to Partially Received.
       
   • You can select all line items in the purchase order by clicking on the Select All button and deselect all line items by clicking on the Deselect All button.
     
   • You can expand an individual row to show all sales orders linked to the product by clicking on the blue arrow at the end of the row.
     

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     You can tick the checkboxes of individual order rows if you want to receive stock for particular orders only.

   • You can expand all rows at once to show all sales orders linked to the purchase order by clicking on the arrow at the top of the table in the header. Click on the arrow again to contract all rows.
     

     If you have defined order display colors based on the due date, the order rows will be color-coded accordingly. Click here for instructions on how to configure order display colors.

     

     For each order line, the full name of the person who placed the order will be displayed along with the name of the store from which the order was placed. The company name will also be displayed if a company is specified for the customer.

5. Optionally, specify the stock allocation of inventory received.

   By default, received stock is allocated to any linked orders, with any remaining stock being added to your inventory. However, you can choose to override this allocation if needed.

   • Allocate to Stock: You can allocate inventory received as stock-on-hand by entering the amount in the Qty Receiving field of the "Allocate to stock" line.
     

     If you allocate stock that does not have inventory enabled, inventory tracking will automatically be turned on if the setting to turn inventory on when allocating stock items is enabled. The setting can be found under Admin > Settings > Purchase Order Settings.

   • Allocate as Untracked Items: You can specify quantities as unallocated. These quantities will not be added to on-hand inventory or associated with any orders and will remain untracked.

     Tick the checkbox and enter the quantity you don't want to be allocated to stock in the Qty Receiving field of the "Allocate as Untracked Items" line.

     
6. Click Save.