Receive stock on a purchase order

Record items received against a purchase order using the Receive Stock feature. This feature is useful, not only for keeping track of stock you have on hand but also provides your production staff with a clear view of when production can begin on orders.

Stock can be received in part or in full.

Prerequisites

• You must have Administrator and/or Purchasing permission to use this feature.

To receive stock on a purchase order:

1. Log into your DecoNetwork website.
2. Browse to Business Hub > Purchase Orders.
   

   Click the image to enlarge.

3. Click Receive Stock.
   

   OR

   1. Click View to load the purchase order you want to receive.
      

      You can also click anywhere within a purchase order's row to load it.

   2. Click on Receive Stock.
      

   The purchase order is loaded in Receive Stock mode.

   

   Click the image to enlarge.

   The tab at the end of each line item indicates the received status of the product.

4. Enter the received quantity into the Qty Receiving field for each SKU. Alternatively, tick the checkboxes of the product SKUs you have received.
   

   Click the image to enlarge.

   For each line item selected:

   • The row will be highlighted in green.
   • The Qty Receiving field is automatically updated with the full quantity ordered. (If a partial quantity was previously received, it will update with the remaining quantity ordered).
   • The status tab at the end of the row will be updated to Fully Received.
   • You can select all line items in the purchase order by clicking on the Select All button and deselect all line items by clicking on the Deselect All button.
     
   • You can expand an individual row to show all sales orders linked to the product by clicking on the blue arrow at the end of the row.
     

     Click the image to enlarge.

     You can tick the checkboxes of individual order rows if you want to receive stock for particular orders only.

   • You can expand all rows at once to show all sales orders linked to the purchase order by clicking on the arrow at the top of the table in the header. Click on the arrow again to contract all rows.
     

     If you have defined order display colors based on the due date, the order rows will be color-coded accordingly. Click here for instructions on how to configure order display colors.

     

     Alert icons will be shown when the rows are expanded allowing you to easily identify priority orders and rush orders.

     
     For each order line, the full name of the person who placed the order will be displayed along with the name of the store from which the order was placed. The company name will also be displayed if a company is specified for the customer.
5. Adjust the quantity in the Qty Receiving field in each line item where you have not received the full amount ordered.
   

   Click the image to enlarge.

   You can allocate inventory you have in stock to a product by entering the amount in the Qty Receiving field of the "Allocate to stock" line.

   If you allocate stock that does not have inventory enabled, inventory tracking will automatically be turned on if the setting to turn inventory on when allocating stock items is enabled. The setting can be found under Admin > Settings > Purchase Order Settings.

   When the quantity received is not the full quantity ordered:

   • The highlight color of the row will be changed to yellow.
   • The status tab at the end of the row will be updated to Partially Received.
6. Update the Unit Price if required.
7. Click Save.