Invoice Number Report (EU Countries Only)

To comply with EU data handling regulations, which require invoice numbers to be sequential and without gaps, DecoNetwork offers an Invoice Number Report. This report helps you track the invoice numbers used by your Fulfillment Center (FC) over a specific time period. It ensures that you can provide a transparent audit trail for your invoicing process, making sure there are no gaps or missing invoice numbers between issued invoices.

This feature is available to FCs in EU countries subject to GDPR and can be accessed through the Reports section of your DecoNetwork Admin. The Invoice Number Report generates a CSV file that contains all the invoice numbers used within a selected date range.

Prerequisites

• You must have administrator permission to access this feature.

Purpose of the Invoice Number Report:

1. Ensure that invoice numbers are issued in a sequential order, with no gaps or duplicates.
2. Comply with EU data handling regulations, outlined by the General Data Protection Regulation (GDPR), which requires transparency and consistency in financial record-keeping.
3. Help you maintain accurate records for audits, tax filings, and internal reviews.

To Generate an Invoice Number Report:

1. Log into your DecoNetwork Website.
2. Browse to Admin > Reports.
   
3. Select Invoice Number Report from the menu.
   

   The Invoice Number Report page will be displayed.

   

   Click the image to enlarge.

4. Choose the From date for the report, which marks the beginning of the period you wish to analyze.
5. Choose the To date to specify the end of the period.
6. Click Save.

   The system will generate the report in CSV format, listing all the invoice numbers used between the selected dates.

7. Once the report is generated, click Continue to download the file to your computer.
   

   You can pen the file in a spreadsheet application like Excel or Google Sheets. The CSV will include the following details:

   • InvoiceId: the invoice number
   • Date: the date of issuance
   • Create: how the invoice was created - e.g.., during checkout, new order in Business Hub, saved order in Business Hub
   • Remove: how the invoice was removed, if applicable - e.g.., deleted, cancelled
   • Status: the status of the invoice, e.g., In draft, Paid in full, Balance outstanding