Manage Catalogs

In the Essentials plan, you can add products to your DecoNetwork site from a selection of Catalogs from major industry suppliers. This feature is available on the Select Catalogs page. Added products can then be sold through Business Hub and your web store.

On the Select Catalogs page, you can also update the account details of all the suppliers that you purchase products from. Supplier account information configured here is used to automatically populate details required for purchase orders that you can create in Business Hub. (See the help articles, Create automatically consolidated purchase order by supplier and Manually create purchase order for instructions on how to create purchase orders).

If the supplier supports live ordering you can set up live ordering as part of the supplier account details. With live ordering set up, purchase orders will automatically be emailed directly to suppliers after they have been generated in Business Hub.

In this article, you will learn how...

• To select product catalogs
• To configure supplier account details

Prerequisites

• You must have administrator access to use this feature

To select product catalogs:

1. Log into your DecoNetwork Website.
2. Browse to Admin > Products.

   

   

   The Products sub-menu will be displayed. If you have previously added catalogs and catalog updates are available, a yellow spot will appear next to the Select Catalog menu item to indicate this.

   
3. Click on Select Catalog.

   The Select Catalog screen will be displayed.

   

   Click the image to enlarge.

   

   From this page, you can select which catalogs you wish to make available as part of your product range by selecting the corresponding checkbox. There are two checkboxes that let you toggle the availability of certain products:

   • Only show catalogs from your country will show/hide catalogs not relevant to your location.
     

     By default, the checkbox is ticked so that only catalogs from your country are shown. Untick the checkbox if you want to add catalogs from other countries.

   • Include products that cannot be decorated (located at the bottom of the page) will toggle the selection of products you cannot decorate.
     

   For each Catalog you select, you may also filter out brands from a catalog by clicking on the select link.

   

   Clicking on the link will open a selection window.

   

   Once your selections are complete, you will be informed about what changes will be made to your products in the left column of the Work Area. Clicking on "View Details" will give you a breakdown of those changes.

   
4. When you are done, click Save.

To Configure Supplier Account Details:

1. Log into your DecoNetwork Website.
2. Browse to Admin > Products.

   

   

   The Select Catalog screen will be displayed.

   
3. Click Edit next to the supplier you want to configure.
4. Configure the details for the supplier.
   
   Supplier Details
   • Supplier Name: Enter the name of the supplier you have an account with.
   • Description: Enter a description for the supplier.
   • Address: Enter the supplier's address.
   Pricing
   • Price to use: Select the pricing system that the supplier uses:
     • Piece: a fixed rate charged for each product unit.
     • Case: a rate charged for a set number of items packaged together.
     • Dozen: a rate charged for a set of 12 units.
   • Update Conversion Rate: If the supplier uses a different currency to the currency you use on your website, prices will be converted using a conversion rate set by the supplier. Tick the checkbox if you want prices to be converted using the latest currency conversion rates.
   Supplier and Tax Shipping Settings
   • Tax Name: Enter a name for the tax that will be incurred when ordering from your supplier.
   • Tax Rate: Enter the tax rate.
   • Default Shipping Amount: Enter the standard amount that your supplier charges for shipping.
   • Apply Tax to Shipping: Tick this checkbox if you are charged tax on shipping by your supplier.
   • Display Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be displayed in the Purchase Order PDF.
   • Use Account Details as Bill to Address on Purchase Order PDF: Tick this checkbox if you want your the address specified in your DecoNetwork account settings to be used as the billing address on the Purchase Order PDF.
5. If you want to set up live ordering (if available), scroll to the bottom of the page and tick the Use Live Ordering checkbox.

   The fields for setting up live ordering will appear.

   
6. Configure the live ordering settings.
   • Customer Number: Enter the identifying number of your customer account held with the supplier.
   • User Name: Enter the username assigned to your account.
   • Password: Enter the password specified for your account.
   • Mode: Set whether live ordering is live or in testing mode:
     • Testing: Purchase orders will not be automatically emailed to your supplier.
     • Live: Purchase orders will be automatically emailed to your supplier.
   • Office Code: Enter the code of your office to which you want products to be shipped.
   • Default Warehouse: Select the warehouse where you want products to be shipped from.

     Choose the warehouse nearest to your business to ensure the lowest shipping costs.

   • Default Shipping Method: Select the shipping method you want to be used to ship products that you order.
7. When you are done, click Save.