Enable SmartPO Integration for BTC Activewear

BTC Activewear can be connected to DecoNetwork using SmartPO, an automated purchase order (PO) integration that sends order details directly to the supplier. When SmartPO is enabled, DecoNetwork submits POs electronically to BTC, including product details, order quantities, and delivery information such as your preferred PO delivery address. This reduces manual data entry, minimizes mistakes, and improves turnaround time for replenishment and drop-ship orders.

In this article

• Prerequisites
• Why use SmartPO for BTC Activewear?
• Enable SmartPO for BTC Activewear
• Submitting purchase orders to BTC
• Best-Practice Tips
• Troubleshooting
• FAQs
• Additional Resources

Prerequisites

Why use SmartPO for BTC Activewear?

Enabling SmartPO streamlines your purchasing workflow by letting DecoNetwork send orders directly to BTC on your behalf. This provides several advantages:

• Reduced manual work: No more re-typing product codes, quantities, or delivery information into BTC’s ordering system.
• Improved accuracy: Orders are sent with consistent product and variant information, reducing the risk of shipping errors.
• Faster fulfillment: Automated submission ensures BTC receives your PO immediately after creation.
• Centralized management: All PO activity remains visible in DecoNetwork’s Purchase Order management screens.

Enable SmartPO for BTC Activewear

This section shows how to activate the SmartPO connection and enter the supplier credentials provided by BTC.

1. Go to Admin → Products → Suppliers Account Details.

2. Location BTC Activewear, and click Edit.

   The supplier configuration page will be displayed.

   BTC Activewear Edit Supplier Page

3. Edit the supplier details.

   

   BTC Activewear Supplier Details

   • Supplier Name: The supplier name is automatically populated from the data supplied by BTC Activewear Canada. This field is not editable.
   • Description: The description is automatically populated from the data supplied by BTC Activewear. This field is not editable.
   • Address: The supplier's address is automatically populated from the data supplied by BTC Activewear. This field is not editable.
   • Purchase Order Email: The purchase order email is automatically populated from the data supplied by BTC Activewear. This field is not editable.
   • Account Number: Enter the number of your customer account held with BTC Activewear.
   • More information to show on Purchase Order: Enter any other information about the supplier that you want to appear on the purchase order.

   Note: Some supplier identity fields are managed by DecoNetwork and may not be editable.

4. Edit the pricing settings.

   

   Set pricing unit and currency conversion behavior.

   • Price to use: Select the pricing system that BTC Activewear uses:
     • Piece: a fixed rate charged for each product unit.
     • Case: a rate charged for a set number of items packaged together.
     • Dozen: a rate charged for a set of 12 units.

   If the supplier uses a different currency than the currency you use on your website, prices will be converted using a conversion rate set by the supplier. A note will be displayed informing that prices will be converted from the catalog currency to your currency and indicate the rate of conversion.

   

   If there is a change to the commission rate, the following options will become available:

   • Keep current conversion rate (XX.XX%): Select this option if you want prices to be converted using the current conversion rate indicated in the brackets.
   • Update to latest conversion rate (XX.XX%): Select this option if you want prices to be converted using the latest conversion rate indicated in the brackets.

   

   Set pricing unit and currency conversion behavior.

   Tip: If your finance team maintains exchange rates centrally, select the option that preserves your configured site-wide rate.

5. Edit the supplier tax and shipping settings.

   

   Confirm tax, shipping, and PO display options to match your policy.

   • Tax Name: Enter a name for the tax that will be incurred when ordering from BTC Activewear.
   • Tax Rate: Enter the tax rate.
   • Default Shipping Amount: Enter the standard amount that BTC Activewear charges you for shipping.
   • Apply Tax to Shipping: Tick this checkbox if you are charged tax on shipping by BTC Activewear.

   • Use default Purchase Order Email: Keep this checkbox ticked if you want the purchase order email specified under the supplier details to be used for purchase orders. Untick the checkbox to specify an alternate email.

     
   • Display Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be displayed in the Purchase Order PDF.
   • Use Account Details as Bill to Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be used as the billing address on the Purchase Order PDF.

6. Scroll down to the SmartPO Integration Settings section and tick the Enable SmartPO Integration checkbox.

   

   The fields for setting SmartPO Integration will appear.

   

   Enable SmartPO and provide your integration credentials.

7. Configure the SmartPO integration settings.

   • Account Code/HTTP Auth Name: Enter the unique code of your customer account held with BTC.
   • HTTP Auth Password: Enter the XML authentication password supplied by BTC Activewear for SmartPO/XML EDI ordering. This credential is provided directly by BTC and is required for DecoNetwork to submit purchase orders electronically to their system.
   • API Key: Enter the unique identifier used to authenticate your account with the supplier. Contact the supplier to obtain the API Key.
   • Default Delivery Service: Select the preferred delivery service you would like to be used by default when you create a purchase order in Business Hub.
   • Allow Fallback Service Delivery: Choose if you want to allow BTC to use a fallback delivery service when placing orders in case the default delivery service is not available.
   • Default Fallback Service Delivery Type (BTC activewear only): Select the type of delivery fallback service you want BTC to use if allowing a fallback service.
     • Fastest Standard: Select this option if you want to use the fastest delivery option as a fallback service.
     • Cheapest Standard: Select this option if you want to use the cheapest delivery option as a fallback service.
   • Default Order Type Override: Select the default order type override you want BTC to use if not using the 'Standard' order type.
   • Delivery Tracking Email: Enter the email address that you want to use for delivery tracking.
   • Delivery Tracking SMS: Enter the phone number that you want to use for delivery tracking.

   Warning: Invalid credentials or an incorrect Account Number will prevent live pricing/stock and PO submission. Always test before saving and placing live orders.

8. Click on the Test Settings button to test the credentials and connection.
9. Click Save.

Submitting purchase orders to BTC

Once SmartPO is enabled, you can submit POs directly from Business Hub. SmartPO will automatically send the order details to BTC Activewear.

1. Create a PO as usual.
2. Confirm the quantities and product codes.

3. Submit the PO. SmartPO automatically transmits order details to BTC.

   SmartPO submissions to BTC include the order specific delivery address used for shipping goods from your purchase orders.

   Improvement implemented in V8.610.

Best-Practice Tips

• Ensure all BTC catalog products are up-to-date so SmartPO sends valid SKU and color codes.
• Verify your PO delivery address periodically, especially if you move or open new locations.
• Use supplier stock checks to confirm availability before submitting large orders.
• Keep your BTC SmartPO credentials current – expired logins prevent automated submission.

Troubleshooting

• PO not accepted by BTC: Confirm your credentials and ensure the products you ordered are valid BTC SKUs.
• Incorrect delivery address on PO: Review the PO Delivery Address setting in BTC’s SmartPO tab.
• Submission errors: Check your Activity Log for SmartPO messages. Errors often relate to authentication or incomplete product data.

FAQs

• Does SmartPO support drop-ship orders?
  BTC’s support for drop-shipping varies by account. Contact BTC Activewear to confirm eligibility.
• Can I change the delivery address per PO?
  SmartPO uses the delivery address configured in the supplier settings. Update it before submitting the PO if needed.
• Do I need to map BTC products manually?
  No. SmartPO uses supplier catalog data. Ensure your BTC catalog is enabled and synced.

Additional Resources

• SmartPO Supplier Integrations
• DecoNetwork Help Center