You can raise a purchase order directly within a sales order in Business Hub. The system will automatically create a purchase order for the products needed to fulfill the order, saving you time on data entry and reducing errors.
Prerequisites
- You must have Administrator, Sales Manager or Sales Team permission to use this feature.
- "By default all products go to purchase ordering" must be checked in the Purchase Order Workflow Settings.
- You must have suppliers defined in your Fulfillment Center settings for the products ordered.
- Payment terms for the order must be met.
To raise a purchase order within an order:
- Log into your DecoNetwork website.
- Browse to Business Hub > Orders.
- Click View to load the orde you want to raise a purchase order for.
- Click on Raise Purchase Order in the Order Actions menu.
OR
Click on the Production tab, click on the cell in the Ordered column of the line item you want to order products for, then click on "Create purchase order" in the tooltip that appears.
The Raise Purchase Order popup will be displayed, listing the suppliers that the purchase orders will be raised for.
If there are existing purchase orders for a particular supplier that have not been sent, you will be given the option to raise a new purchase order or to merge with an existing purchase order. - If given the choice, select an option
- Raise a new PO
- Merge into existing PO
- Click Okay.
A purchase order is created on the Production > Purchase Orders page for each supplier, listing the codes, colors, sizes, and quantities of the products required.
- For each purchase order
- Click Save Purchase Order.
- Click SendPurchase Order to email the purchase order to the supplier.
- Click Save Purchase Order.
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