Enable SmartPO Integration for ORN Workwear

This guide shows you how to enable SmartPO live ordering for ORN Workwear in DecoNetwork so you can fetch live inventory and account-specific prices, then create and email purchase orders directly from Business Hub.

Why enable SmartPO for ORN Workwear?

• Accurate pricing: Pulls your account-specific prices from ORN when generating POs.
• Live inventory checks: Reduces backorders by validating stock in real time.
• Faster purchasing: Creates a Purchase Order you can email directly to ORN from Business Hub.
• Fewer mistakes: Centralizes supplier details, taxes, shipping, and currency conversion rules.

Step 1: Open Supplier Account Details

1. Log into your DecoNetwork Website.
2. Browse to Admin → Products → Supplier Account Details.

   The list of available suppliers is displayed.

   

   Supplier Account Details list (Admin → Products)

Step 2: Edit ORN Workwear supplier

1. In the supplier list, find ORN Workwear.
2. Click the Edit button to open its configuration page.
   

   ORN Workwear Supplier Details

3. Edit the supplier details.
   

   Supplier Details Panel

   • Supplier Name: The supplier name is automatically populated from the data supplied by ORN Workwear. This field is not editable.
   • Description: The description is automatically populated from the data supplied by ORN Workwear. This field is not editable.
   • Address: The supplier's address is automatically populated from the data supplied by ORN Workwear. This field is not editable.
   • Purchase Order Email: The purchase order email is automatically populated from the data supplied by ORN Workwear. This field is not editable.
   • Account Number: Enter the number of your customer account held with the ORN Workwear.
   • More information to show on Purchase Order: Enter any other information about the supplier that you want to appear on the purchase order.

Step 4: Configure Pricing settings

1. Select how ORN prices are expressed:
   

   Pricing Settings

   • Price to use: Select the pricing system that ORN Workwear uses:
     • Piece: a fixed rate charged for each product unit.
     • Case: a rate charged for a set number of items packaged together.
     • Dozen: a rate charged for a set of 12 units.

   If the supplier uses a different currency than the currency you use on your website, prices will be converted using a conversion rate set by the supplier. A note will be displayed informing that prices will be converted from the catalog currency to your currency and indicate the rate of conversion.

   

   Pricing settings and currency conversion message

   If there is a change to the conversion rate, the following options will become available:

   • Keep current conversion rate (XX.XX%): Select this option if you want prices to be converted using the current conversion rate indicated in the brackets.
   • Update to latest conversion rate (XX.XX%): Select this option if you want prices to be converted using the latest conversion rate indicated in the brackets.
   

   Pricing settings and currency conversion options

Step 5: Configure Tax & Shipping

1. Edit the supplier tax and shipping settings.
   

   Supplier Tax & Shipping settings

   • Tax Name: Enter a name for the tax that will be incurred when ordering from ORN Workwear.
   • Tax Rate: Enter the tax rate.
   • Default Shipping Amount: Enter the standard amount that ORN Workwear charges for shipping.
   • Apply Tax to Shipping: Tick this checkbox if you are charged tax on shipping by ORN Workwear.
   • Display Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be displayed in the Purchase Order PDF.
   • Use Account Details as Bill to Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be used as the billing address on the Purchase Order PDF.

Step 6: Enable SmartPO Integration

1. Scroll to the bottom SmartPO Integration Settings section and tick the Enable SmartPO Integration checkbox.
   

   Enable SmartPO Integration (checkbox)

   The fields for setting up live ordering will appear.

   
2. Configure the live ordering settings.
   • Account: Enter your ORN account number.
3. Click on the Test Settings button to test the credentials and connection.

   Warning: If the test fails, verify the ORN account number and try again. Repeated failures may indicate a credential or network issue—see Troubleshooting.

Step 7: Save and verify

1. Click Save.
2. Create a small test PO in Business Hub and confirm you can email the PO to ORN.

Best-Practice Tips

• Keep conversion rates current: Update when prompted to avoid price drift.
• Use descriptive PO notes: Add “More information to show on Purchase Order” for special instructions.
• Verify the PO email path: Ensure your Purchase Order Email is correct (read-only from ORN data).

Troubleshooting

• “Test Settings” fails: Confirm the Account number exactly matches your ORN account. Try again. If it still fails, contact ORN or DecoNetwork Support.
• Unexpected prices: Check the Price to use selection (Piece/Case/Dozen) and whether a new conversion rate is available.
• Tax mismatch on PO: Re-check Tax Name, Tax Rate, and whether Apply Tax to Shipping is required for ORN.
• PO email not received by ORN: Confirm the PO email (read-only) is correct and not blocked by spam filters; resend from Business Hub.

FAQs

Q: Does SmartPO change my storefront pricing?
A: No. SmartPO governs supplier purchase ordering (prices you pay to ORN) and live stock checks—not your retail prices.

Q: Do I need to manually update exchange rates?
A: When a new rate is available, you’ll see options to keep the current rate or update to the latest. Choose what best fits your pricing policy.

Q: Can I disable SmartPO later?
A: Yes. Untick the Enable SmartPO Integration checkbox in the ORN supplier settings and save.

Additional Resources

• Manage Suppliers
• Create automatically consolidated purchase order by supplier
• Manually create purchase order
• Supplier Product Pricing & Markup