Enable SmartPO Integration for S&S Activewear

DecoNetwork integrates effortlessly with S&S Activewear, giving you access to thousands of catalog products that can be easily added to your system. It also supports SmartPO integration, allowing you to quickly create and send purchase orders directly to S&S Activewear. With SmartPO activated, DecoNetwork checks inventory, retrieves your account pricing, and generates the purchase order. You can then email the purchase order directly to S&S Activewear from within Business Hub for added convenience.

Prerequisites

• You must have administrator access to use this feature

To enable SmartPO Integration for S&S Activewear:

1. Log into your DecoNetwork Website.
2. Browse to Admin > Products > Supplier Account Details.

   The list of available suppliers is displayed

   
3. Click the Edit button for S&S Activewear.

   The supplier configuration page will be displayed.

   
4. Edit the supplier details.
   
   • Supplier Name: The supplier name is automatically populated from the data supplied by S&S Activewear. This field is not editable.
   • Description: The description is automatically populated from the data supplied by S&S Activewear. This field is not editable.
   • Address: The supplier's address is automatically populated from the data supplied by S&S Activewear. This field is not editable.
   • Purchase Order Email: The purchase order email is automatically populated from the data supplied by S&S Activewear. This field is not editable.
   • Account Number: Enter the number of your customer account held with the S&S Activewear.
   • More information to show on Purchase Order: Enter any other information about the supplier that you want to appear on the purchase order.
5. Edit the pricing settings.
   
   • Price to use: Select the pricing system that S&S Activewear uses:
     • Piece: a fixed rate charged for each product unit.
     • Case: a rate charged for a set number of items packaged together.
     • Dozen: a rate charged for a set of 12 units.

   If the supplier uses a different currency than the currency you use on your website, prices will be converted using a conversion rate set by the supplier. A note will be displayed informing that prices will be converted from the catalog currency to your currency and indicate the rate of conversion.

   

   If there is a change to the conversion rate, the following options will become available:

   • Keep current conversion rate (XX.XX%): Select this option if you want prices to be converted using the current conversion rate indicated in the brackets.
   • Update to latest conversion rate (XX.XX%): Select this option if you want prices to be converted using the latest conversion rate indicated in the brackets.
   
6. Edit the supplier tax and shipping settings.
   
   • Tax Name: Enter a name for the tax that will be incurred when ordering from S&S Activewear.
   • Tax Rate: Enter the tax rate.
   • Default Shipping Amount: Enter the standard amount that S&S Activewear charges for shipping.
   • Apply Tax to Shipping: Tick this checkbox if you are charged tax on shipping by S&S Activewear.
   • Use default Purchase Order Email: Keep this checkbox ticked if you want the purchase order email specified under the supplier details to be used for purchase orders. Untick the checkbox to specify an alternate email.
     
   • Display Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be displayed in the Purchase Order PDF.
   • Use Account Details as Bill to Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be used as the billing address on the Purchase Order PDF.
7. Scroll down to the SmartPO Integration Settings section and tick the Enable SmartPO Integration checkbox.
   
   

   The fields for setting SmartPO Integration will appear.

   
8. Configure the SmartPO Integration settings.
   • Customer Number: Enter the identifying number of your customer account held with the supplier.
   • API Key: Enter the unique identifier used to authenticate your account with the supplier. Contact the supplier to obtain the API Key.
   • Mode: Set whether SmartPO integration is live or in testing mode:
     • Testing: Test purchase orders will not be automatically emailed to your supplier.
     • Live: Live purchase orders will be emailed to your supplier.
   • Default Shipping Method: Select the shipping method you want to be used to ship products that you order.
   • Default Warehouse: Select the warehouse where you want products to be shipped from.

     Choose the warehouse nearest to your business to ensure the lowest shipping costs.

   • Auto Select Warehouses (S&S Activewear only) Optional: lets you select the warehouses that you only want products to be shipped from if "Auto Select" is selected as the Default Warehouse option. If none are selected, all warehouses will be included as auto-select options.

     Choosing the "Auto Select" option as the Default Warehouse option, allows S&S Activewear to fulfill purchase orders that require items from more than one warehouse by splitting the purchase order across multiple warehouses. Multiple invoice numbers will be generated against the purchase order.

   • Auto Select Warehouse Preference (S&S Activewear only) Optional: lets you choose the condition under which the warehouse will be selected if "Auto Select" is selected as the Default Warehouse option.
     • Fewest: Select this option if you want to use the warehouse that will ensure delivery in the fewest days.
     • Fastest: Select this option if you want to use the warehouse that will ensure the fastest delivery.

     Fewest will be used as the default option if no option is selected.

   • Auto Select Warehouse Fewest Max Days in Transit (S&S Activewear only) Optional: Lets you specify the maximum number of days you want orders to be in transit when the "Fewest" preference is used. The supplier will switch to the "Fastest" preference if the days in transit exceed the value specified. The default number of days is 2 if no value is specified.
   • Order Payment Method (S&S Activewear only): lets you choose between two payment options for processing purchase orders:
     • S&S Activewear Account Terms: Select this option to submit orders with the payment terms agreed upon in your company's account terms with S&S Activewear. This option will defer payment based on the pre-agreed account terms.
     • S&S Activewear Website Payment Profile (Bank Account/Credit Card): Select this option if your S&S Activewear account is set up for credit card or bank transfer payment. This option will collect upfront payments using payment profile details you have configured with S&S Activewear.

       Two additional fields become available when you choose the payment profile option.

       
       • S&S Activewear Website User Email: Enter the email address associated with your S&S Activewear account here, then click Refresh Payment Profiles. This email is used to retrieve your payment profile details from your S&S Activewear account.
       • S&S Activewear Website Payment Profile: This field allows you to set the payment profile from your S&S Activewear account that will be used for processing purchase orders. Select the payment profile you want to use (e.g., credit card or other options) to process payments for your purchase orders.
9. Click on the Test Settings button to test the credentials and connection.
10. Click Save when you are done.