Enable SmartPO Integration for S&S Activewear

This guide walks you through enabling SmartPO Integration for S&S Activewear in DecoNetwork so you can fetch account pricing, check inventory in real time, and email purchase orders (POs) to S&S directly from Business Hub.

In this article

• Prerequisites
• Why enable SmartPO for S&S Activewear
• Enable SmartPO for S&S Activewear
• Best-practice tips
• Troubleshooting
• FAQs
• Additional resources

Prerequisites

Why enable SmartPO for S&S Activewear

Connecting S&S Activewear with SmartPO streamlines purchasing and reduces manual entry.

• Faster purchasing: Generate and email POs directly from Business Hub.
• Fewer errors: Pull your account pricing and live inventory from S&S.
• Smarter fulfillment: Choose a default warehouse or let S&S auto-select warehouses for split fulfillment.
• Flexible payments: Submit on Account Terms or via Website Payment Profile (card/bank) tied to your S&S account.

Enable SmartPO for S&S Activewear

1. Log into your DecoNetwork Website.
2. Browse to Admin → Products → Supplier Account Details.

   The list of available suppliers is displayed

   

   Suppliers List

3. Click the Edit button for S&S Activewear.

   The supplier configuration page will be displayed.

   

   Edit Supplier page (S&S Activewear).

4. Edit the supplier details.
   

   Supplier Details (pre-filled) and your Account Number

   • Supplier Name: The supplier name is automatically populated from the data supplied by S&S Activewear. This field is not editable.
   • Description: The description is automatically populated from the data supplied by S&S Activewear. This field is not editable.
   • Address: The supplier's address is automatically populated from the data supplied by S&S Activewear. This field is not editable.
   • Purchase Order Email: The purchase order email is automatically populated from the data supplied by S&S Activewear. This field is not editable.
   • Account Number: Enter the number of your customer account held with the S&S Activewear.
   • More information to show on Purchase Order: Enter any other information about the supplier that you want to appear on the purchase order.
5. Edit the pricing settings.
   

   Pricing options

   • Price to use: Select the pricing system that S&S Activewear uses:
     • Piece: a fixed rate charged for each product unit.
     • Case: a rate charged for a set number of items packaged together.
     • Dozen: a rate charged for a set of 12 units.

   If the supplier uses a different currency than the currency you use on your website, prices will be converted using a conversion rate set by the supplier. A note will be displayed informing that prices will be converted from the catalog currency to your currency and indicate the rate of conversion.

   

   Currency conversion prompt

   If there is a change to the conversion rate, the following options will become available:

   • Keep current conversion rate (XX.XX%): Select this option if you want prices to be converted using the current conversion rate indicated in the brackets.
   • Update to latest conversion rate (XX.XX%): Select this option if you want prices to be converted using the latest conversion rate indicated in the brackets.
   

   Currency conversion option

6. Edit the supplier tax and shipping settings.
   

   Supplier Tax & Shipping preferences

   • Tax Name: Enter a name for the tax that will be incurred when ordering from S&S Activewear.
   • Tax Rate: Enter the tax rate.
   • Default Shipping Amount: Enter the standard amount that S&S Activewear charges for shipping.
   • Apply Tax to Shipping: Tick this checkbox if you are charged tax on shipping by S&S Activewear.
   • Use default Purchase Order Email: Keep this checkbox ticked if you want the purchase order email specified under the supplier details to be used for purchase orders. Untick the checkbox to specify an alternate email.
     

     Alternate email field

   • Display Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be displayed in the Purchase Order PDF.
   • Use Account Details as Bill to Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be used as the billing address on the Purchase Order PDF.
7. Scroll down to the SmartPO Integration Settings section and tick the Enable SmartPO Integration checkbox.
   

   Enable SmartPO Integration

   The fields for setting SmartPO Integration will appear.

   

   SmartPO Settings

8. Configure the SmartPO Integration settings.
   • Customer Number: Enter the identifying number of your customer account held with the supplier.
   • API Key: Enter the unique identifier used to authenticate your account with the supplier. Contact the supplier to obtain the API Key.
   • Mode: Set whether SmartPO integration is live or in testing mode:
     • Testing: Test purchase orders will not be automatically emailed to your supplier.
     • Live: Live purchase orders will be emailed to your supplier.
   • Default Shipping Method: Select the shipping method you want to be used to ship products that you order.
   • Default Warehouse: Select the warehouse where you want products to be shipped from.

     Choose the warehouse nearest to your business to ensure the lowest shipping costs.

   • Auto Select Warehouses Optional: lets you select the warehouses that you only want products to be shipped from if "Auto Select" is selected as the Default Warehouse option. If none are selected, all warehouses will be included as auto-select options.

     Choosing the "Auto Select" option as the Default Warehouse option, allows S&S Activewear to fulfill purchase orders that require items from more than one warehouse by splitting the purchase order across multiple warehouses. Multiple invoice numbers will be generated against the purchase order.

   • Auto Select Warehouse Preference Optional: lets you choose the condition under which the warehouse will be selected if "Auto Select" is selected as the Default Warehouse option.
     • Fewest: Select this option if you want to use the warehouse that will ensure delivery in the fewest days.
     • Fastest: Select this option if you want to use the warehouse that will ensure the fastest delivery.

     Fewest will be used as the default option if no option is selected.

   • Auto Select Warehouse Fewest Max Days in Transit Optional: Lets you specify the maximum number of days you want orders to be in transit when the "Fewest" preference is used. The supplier will switch to the "Fastest" preference if the days in transit exceed the value specified. The default number of days is 2 if no value is specified.
   • Order Payment Method: lets you choose between two payment options for processing purchase orders:
     • S&S Activewear Account Terms: Select this option to submit orders with the payment terms agreed upon in your company's account terms with S&S Activewear. This option will defer payment based on the pre-agreed account terms.
     • S&S Activewear Website Payment Profile (Bank Account/Credit Card): Select this option if your S&S Activewear account is set up for credit card or bank transfer payment. This option will collect upfront payments using payment profile details you have configured with S&S Activewear.

       Two additional fields become available when you choose the payment profile option.

       
       • S&S Activewear Website User Email: Enter the email address associated with your S&S Activewear account here, then click Refresh Payment Profiles. This email is used to retrieve your payment profile details from your S&S Activewear account.
       • S&S Activewear Website Payment Profile: This field allows you to set the payment profile from your S&S Activewear account that will be used for processing purchase orders. Select the payment profile you want to use (e.g., credit card or other options) to process payments for your purchase orders.
9. Click on the Test Settings button to test the credentials and connection.
10. Click Save when you are done.

Best-practice tips

• Start in Testing mode, validate pricing/inventory/warehouse behavior, then switch to Live.
• Prefer Auto Select when you routinely order items spread across regions—this reduces backorders and speeds fulfillment.
• Keep payment profiles current in S&S so Live POs can charge successfully when needed.
• Review conversion rates when prompted to ensure pricing reflects current supplier rates.

Troubleshooting

• 401 / Unauthorized or authentication failure: Re-enter API Key and confirm the correct Customer Number and Mode. Test again.
• Payment profiles not loading: Ensure the Website User Email matches your S&S portal login, then click Refresh Payment Profiles. Confirm the profile exists and is active in S&S.
• Unexpected shipping or high freight: Revisit Default Warehouse vs Auto Select, and if using Auto Select, check the allow-listed warehouses and Preference (Fewest vs Fastest).
• Conversion rate mismatch: When prompted, choose whether to Keep current or Update to latest conversion rate; ensure your site pricing strategy accounts for supplier currency.

FAQs

Does Testing mode send emails to S&S?
No. Use Testing to validate connectivity and data without emailing POs.

Can S&S split a single PO across warehouses?
Yes. If Auto Select is used, S&S may split the PO (multiple invoices) to fulfill items from multiple warehouses.

What if I don’t see my payment profile?
Confirm your Website User Email and click Refresh Payment Profiles. If none appear, verify and configure payment profiles in your S&S account.

Who provides the API Key?
Your S&S representative. Contact S&S support to request or verify your API credentials.

Additional resources

• Manage Suppliers
• Create automatically consolidated purchase order by supplier
• Manually create purchase order
• Supplier Product Pricing & Markup