Enable SmartPO Integration for S&S Activewear Canada

This guide shows administrators how to connect S&S Activewear Canada to DecoNetwork using SmartPO so you can check live supplier stock, pull your account pricing, and send purchase orders directly from Business Hub.

In this article

• Prerequisites
• Why enable SmartPO?
• Enable SmartPO for S&S Activewear Canada
• How to verify it’s working
• Best-practice tips
• Troubleshooting
• FAQs
• Additional resources

Prerequisites

Why enable SmartPO?

• Faster purchasing: Create and email POs to S&S Canada without leaving Business Hub.
• Fewer errors: Pulls your account pricing and checks stock during PO creation.
• Smarter fulfillment: Auto-select or constrain warehouses to minimise shipping time/cost.

Enable SmartPO for S&S Activewear Canada

1. Log into your DecoNetwork Website.
2. Browse to Admin → Products → Supplier Account Details.

   The list of available suppliers is displayed

   

   Suppliers List

3. Click the Edit button for S&S Activewear Canada.

   The supplier configuration page will be displayed.

   

   Edit Supplier page (S&S Activewear Canada).

4. Edit the supplier details.
   

   Supplier Details

   • Supplier Name: The supplier name is automatically populated from the data supplied by S&S Activewear Canada. This field is not editable.
   • Description: The description is automatically populated from the data supplied by S&S Activewear Canada. This field is not editable.
   • Address: The supplier's address is automatically populated from the data supplied by S&S Activewear Canada. This field is not editable.
   • Purchase Order Email: The purchase order email is automatically populated from the data supplied by S&S Activewear Canada. This field is not editable.
   • Account Number: Enter the number of your customer account held with the S&S Activewear Canada.
   • More information to show on Purchase Order: Enter any other information about the supplier that you want to appear on the purchase order.
5. Edit the pricing settings.
   

   Pricing options

   • Price to use: Select the pricing system that S&S Activewear Canada uses:
     • Piece: a fixed rate charged for each product unit.
     • Case: a rate charged for a set number of items packaged together.
     • Dozen: a rate charged for a set of 12 units.

   If the supplier uses a different currency than the currency you use on your website, prices will be converted using a conversion rate set by the supplier. A note will be displayed informing that prices will be converted from the catalog currency to your currency and indicate the rate of conversion.

   

   Currency conversion prompt

   If there is a change to the conversion rate, the following options will become available:

   • Keep current conversion rate (XX.XX%): Select this option if you want prices to be converted using the current conversion rate indicated in the brackets.
   • Update to latest conversion rate (XX.XX%): Select this option if you want prices to be converted using the latest conversion rate indicated in the brackets.
   

   Currency conversion option

6. Edit the supplier tax and shipping settings.
   

   Supplier Tax & Shipping preferences

   • Tax Name: Enter a name for the tax that will be incurred when ordering from S&S Activewear Canada.
   • Tax Rate: Enter the tax rate.
   • Default Shipping Amount: Enter the standard amount that S&S Activewear Canada charges for shipping.
   • Apply Tax to Shipping: Tick this checkbox if you are charged tax on shipping by S&S Activewear Canada.
   • Display Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be displayed in the Purchase Order PDF.
   • Use Account Details as Bill to Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be used as the billing address on the Purchase Order PDF.
7. Scroll down to the SmartPO Integration Settings section and tick the Enable SmartPO Integration checkbox.
   

   Enable SmartPO Integration

   The fields for setting SmartPO Integration will appear.

   

   SmartPO Settings

8. Configure the SmartPO Integration settings.
   • Customer Number: Enter the identifying number of your customer account held with the supplier.
   • API Key: Enter the unique identifier used to authenticate your account with the supplier. Contact the supplier to obtain the API Key.
   • Mode: Set whether SmartPO integration is live or in testing mode:
     • Testing: Test purchase orders will not be automatically emailed to your supplier.
     • Live: Live purchase orders will be emailed to your supplier.
   • Default Shipping Method: Select the shipping method you want to be used to ship products that you order.
   • Default Warehouse: Select the warehouse where you want products to be shipped from.

     Choose the warehouse nearest to your business to ensure the lowest shipping costs.

   • Auto Select Warehouses Optional: lets you select the warehouses that you only want products to be shipped from if "Auto Select" is selected as the Default Warehouse option. If none are selected, all warehouses will be included as auto-select options.

     Choosing the "Auto Select" option as the Default Warehouse option, allows S&S Activewear Canada to fulfill purchase orders that require items from more than one warehouse by splitting the purchase order across multiple warehouses. Multiple invoice numbers will be generated against the purchase order.

   • Auto Select Warehouse Preference Optional: lets you choose the condition under which the warehouse will be selected if "Auto Select" is selected as the Default Warehouse option.
     • Fewest: Select this option if you want to use the warehouse that will ensure delivery in the fewest days.
     • Fastest: Select this option if you want to use the warehouse that will ensure the fastest delivery.

     Fewest will be used as the default option if no option is selected.

   • Auto Select Warehouse Fewest Max Days in Transit Optional: Lets you specify the maximum number of days you want orders to be in transit when the "Fewest" preference is used. The supplier will switch to the "Fastest" preference if the days in transit exceed the value specified. The default number of days is 2 if no value is specified.
   • Order Payment Method: lets you choose between two payment options for processing purchase orders:
     • S&S Activewear Account Terms: Select this option to submit orders with the payment terms agreed upon in your company's account terms with S&S Activewear Canada. This option will defer payment based on the pre-agreed account terms.
     • S&S Activewear Website Payment Profile (Bank Account/Credit Card): Select this option if your S&S Activewear Canada account is set up for credit card or bank transfer payment. This option will collect upfront payments using payment profile details you have configured with S&S Activewear Canada.

       Two additional fields become available when you choose the payment profile option.

       

       Order Payment Method Settings

       • S&S Activewear Website User Email: Enter the email address associated with your S&S Activewear Canada account here, then click Refresh Payment Profiles. This email is used to retrieve your payment profile details from your S&S Activewear Canada account.
       • S&S Activewear Website Payment Profile: This field allows you to set the payment profile from your S&S Activewear Canada account that will be used for processing purchase orders. Select the payment profile you want to use (e.g., credit card or other options) to process payments for your purchase orders.
9. Click on the Test Settings button to test the credentials and connection.
10. Click Save when you are done.

How to verify it’s working

1. In Business Hub, create a test Purchase Order to S&S Canada.
2. Specify item quantities and confirm that stock checks and your account pricing are applied.
3. Submit the PO (in Testing mode no email is sent; in Live mode the PO is emailed to S&S Canada).

Best-practice tips

• Start in Testing: Validate credentials, pricing, and warehouse behavior before switching to Live.
• Constrain Auto Select: Use Auto Select Warehouses to avoid undesired splits when you must ship from specific locations.
• Mind currency conversion: If catalog currency ≠ site currency, review the conversion note and update the rate when prompted.

Troubleshooting

• “Test Settings” fails → Verify Customer Number and API Key; confirm the account is enabled for SmartPO with S&S Canada.
• Wrong prices → Check Price to use (Piece/Case/Dozen) and, if currencies differ, apply the latest conversion rate.
• Unexpected split POs → Review Default Warehouse and Auto Select Warehouses. Using Auto Select allows multi-warehouse splits.
• Payment profile not listed → Enter the correct S&S Website User Email and click Refresh Payment Profiles; confirm the profile exists in your S&S account.

FAQs

Does Testing mode email purchase orders?
No. Testing mode validates the connection but does not send POs to S&S Canada. Switch to Live to email POs.

Which warehouse should I pick?
Choose the nearest warehouse to reduce shipping cost/time. Use Auto Select if you want S&S to fulfil across multiple warehouses when needed.

Can I charge a card on file for POs?
Yes—select S&S Website Payment Profile and choose the profile after refreshing with your S&S website user email.

Additional resources

• Manage Suppliers
• Create automatically consolidated purchase order by supplier
• Manually create purchase order
• Supplier Product Pricing & Markup