The Supplier Account Details screen allows you to create and manage the list of suppliers that you purchase products from. Deconetwork integrates with a number of major industry blank product suppliers, with thousands of catalog products that you can add to your system.
When you add catalog products to your DecoNetwork Fulfillment Center, the supplier details will automatically be added to the list Supplier Account Details list. You can update the details of the existing suppliers and also define your own custom suppliers.
Supplier information configured here is used to automatically populate details required for purchase orders that you can create in Business Hub. (See the help articles, Create automatically consolidated purchase order by supplier and Manually create purchase order for instructions on how to create purchase orders).
You can also configure SmartPO integration if the supplier supports it. With SmartPO integration set up, your system can check stock availability and then you can generate purchase orders instantly and email them directly from the Business Hub to suppliers for fulfillment.
Prerequisites
- You must have administrator access to use this feature
In this article, you will learn how...
To define a custom supplier:
- Log into your DecoNetwork Website.
- Browse to Admin > Products > Supplier Account Details.
- Click on the Define Custom Supplier button.
The New Supplier form is displayed.
- Enter the details for the supplier.
Supplier Details- Supplier Name: Enter the name of the supplier you have an account with.
- Description: Enter a description for the supplier.
- Address: Enter the supplier's address.
- Purchase Order Email: Enter the email address to which purchase orders will be sent.
- Account Number: Enter the number of your customer account held with the supplier.
- More information to show on Purchase Order: Enter any other information about the supplier that you want to appear on the purchase order.
- Tax Name: Enter a name for the tax that will be incurred when ordering from your supplier.
- Tax Rate: Enter the tax rate.
- Default Shipping Amount: Enter the standard amount that your supplier charges for shipping.
- Apply Tax to Shipping: Tick this checkbox if you are charged tax on shipping by your supplier.
- Display Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be displayed in the Purchase Order PDF.
- Use Account Details as Bill to Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be used as the billing address on the Purchase Order PDF.
- When you are done, click Save.
To edit a supplier:
- Log into your DecoNetwork Website.
- Browse to Admin > Products > Supplier Account Details.
The list of available suppliers is displayed.
- Click Edit next to the supplier you want to edit.
- Update the details for the supplier.
Supplier Details
- Supplier Name: Edit the name of the supplier you have an account with. This field will only be enabled for custom suppliers. If you are editing a system supplier, the supplier name is automatically populated from the data supplied by the supplier.
- Description: Edit a description for the supplier. This field will only be enabled for custom suppliers. If you are editing a system supplier, the description is automatically populated from the data supplied by the supplier.
- Address: Enter the supplier's address. This field will only be enabled for custom suppliers. If you are editing a system supplier, the address is automatically populated from the data supplied by the supplier.
- Purchase Order Email: Edit the purchase order email. This field will only be enabled for custom suppliers. If you are editing a system supplier, the address is automatically populated from the data supplied by the supplier.
- Account Number: Enter the number of your customer account held with the supplier.
- More information to show on Purchase Order: Enter any other information about the supplier that you want to appear on the purchase order.
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Price to use: Select the pricing system that the supplier uses:
- Piece: a fixed rate charged for each product unit.
- Case: a rate charged for a set number of items packaged together.
- Dozen: a rate charged for a set of 12 units.
If the supplier uses a different currency than the currency you use on your website, prices will be converted using a conversion rate set by the supplier. A note will be displayed informing that prices will be converted from the catalog currency to your currency and indicate the rate of conversion.
If there is a change to the commission rate, the following options will become available:
- Keep current conversion rate (XX.XX%): Select this option if you want prices to be converted using the current conversion rate indicated in the brackets.
- Update to latest conversion rate (XX.XX%): Select this option if you want prices to be converted using the latest conversion rate indicated in the brackets.
- Tax Name: Enter a name for the tax that will be incurred when ordering from your supplier.
- Tax Rate: Enter the tax rate.
- Default Shipping Amount: Enter the standard amount that your supplier charges for shipping.
- Apply Tax to Shipping: Tick this checkbox if you are charged tax on shipping by your supplier.
- Use default Purchase Order Email: Keep this checkbox ticked if you want the purchase order email specified under the supplier details to be used for purchase orders. Untick the checkbox to specify an alternate email.
- Display Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be displayed in the Purchase Order PDF.
- Use Account Details as Bill to Address on Purchase Order PDF: Tick this checkbox if you want the address specified in your DecoNetwork account settings to be used as the billing address on the Purchase Order PDF.
- If you want to set up SmartPO integration (if available), scroll to the bottom of the page and tick the Enable SmartPO Integration checkbox.
The fields for setting up SmartPO Integration will appear.
- Configure the SmartPO Integration settings.
The fields will differ depending on the supplier you are configuring.
- Account Code: Enter the unique code of your customer account held with the supplier.
- Account Number: Enter the number of your customer account held with the supplier.
- Customer Number: Enter the identifying number of your customer account held with the supplier.
- API Key: Enter the unique identifier used to authenticate your account with the supplier. Contact the supplier to obtain the API Key.
- User Name: Enter the username assigned to your account.
- Password/User Password: Enter the password specified for your account.
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Mode (S&S Activewear only): Set whether SmartPO Integrations is live or in testing mode:
- Testing: Test purchase orders will emailed to your supplier.
- Live: Live purchase orders will be emailed to your supplier.
- Office Code (SanMar only): Enter the code of the office to which you want products to be shipped.
- Default Carrier (alphabroda only): Select the preferred carrier you would like to be used by default when you create a purchase order in Business Hub.
- Default Delivery (PenCarrie only): Select the default delivery option to use when creating purchase orders.
- Default Delivery Service (BTC activewear only): Select the preferred delivery service you would like to be used by default when you create a purchase order in Business Hub.
- Allow Fallback Service Delivery (BTC activewear only): Choose if you want to allow BTC to use a fallback delivery service when placing orders in case the default delivery service is not available.
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Default Fallback Service Delivery Type (BTC activewear only): Select the type of delivery fallback service you want BTC to use if allowing a fallback service.
- Fastest Standard: Select this option if you want to use the fastest delivery option as a fallback service.
- Cheapest Standard: Select this option if you want to use the cheapest delivery option as a fallback service.
- Default Order Type Override (BTC activewear only): Select the default order type override you want BTC to use if not using the 'Standard' order type.
- Delivery Tracking Email (BTC activewear only): Enter the email address that you want to use for delivery tracking.
- Delivery Tracking SMS (BTC activewear only): Enter the phone number that you want to use for delivery tracking.
- Default Shipping Method: Select the shipping method you want to be used to ship products that you order.
- Default Allow Split Shipping (alphabroda only): Choose if you want to allow orders to be sourced from multiple warehouses if a single warehouse cannot fulfill an order.
- Default Email Address for Confirmation (alphabroda only): Enter the default email address you want to use for purchase order confirmations.
- Email when Purchase Order completed by PenCarrie (PenCarrie Only): Choose if you want an email notification to be sent when a new purchase order has been completed.
- Email address to use when Purchase Order completed (PenCarrie Only): Enter the email address you want PenCarrie to send notifications to when a new purchase order has been completed.
- Default Warehouse: Select the warehouse where you want products to be shipped from.
- Auto Select Warehouses (S&S Activewear only) Optional: lets you select the warehouses that you only want products to be shipped from if "Auto Select" is selected as the Default Warehouse option. If none are selected, all warehouses will be included as auto-select options.
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Auto Select Warehouse Preference (S&S Activewear only) Optional: lets you choose the condition under which the warehouse will be selected if "Auto Select" is selected as the Default Warehouse option.
- Fewest: Select this option if you want to use the warehouse that will ensure delivery in the fewest days.
- Fastest: Select this option if you want to use the warehouse that will ensure the fastest delivery.
- Auto Select Warehouse Fewest Max Days in Transit (S&S Activewear only) Optional: Lets you specify the maximum number of days you want orders to be in transit when the "Fewest" preference is used. The supplier will switch to the "Fastest" preference if the days in transit is greater than the value specified. The default number of days is 2 if no value is specified.
- Click on the Test Settings button to test the credentials and connection.
- When you are done, click Save.
To delete a supplier:
- Log into your DecoNetwork Website.
- Browse to Admin > Products > Supplier Account Details.
The list of available suppliers is displayed.
- Click on the Delete button for the supplier you want to delete.
A confirmation popup is displayed.
- Click OK.
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