How to Create Quotes & Edit Orders in DecoNetwork's Business Hub

Setting up accurate quotes and orders is central to your operations in DecoNetwork. Business Hub makes this process seamless by allowing you to build quotes from scratch, attach artwork, calculate decoration costs automatically, and convert quotes into orders once approved and paid for. This article walks you through the process and best practices for creating quotes and orders using DecoNetwork’s powerful tools.

💡 Tip: Practice entering a few historical quotes or orders before working with live customer data. This will help your team become familiar with the workflow and avoid potential errors.

In this article

• Prerequisites
• Step-by-step overview
• 1: Access the Sales & Service section
• 2: Create a new quote
• 3: Add line items
• 4: Add and configure artwork
• 5: Enter quantities & review pricing
• 6: Duplicate line items
• 7: Add extra charges/fees
• 8: Override pricing or add notes
• 9: Save & send the quote
• 10: Manage orders after approval
• Additional tips
• Additional resources

Step-by-Step Overview

1. Access the Sales & Service Section

Navigate to Business Hub > Sales & Service to access the Quotes section.

• Click Add New Quote to get started.

2. Create a New Quote

• Select an existing customer or add a new one.
• Enter a Quote Name, Customer PO Number, Expiration Date, and Ship By Date at the top of the form.

3. Add Line Items

You have three main options for adding products:

✅ Option 1: Previously Ordered Products

Reuse a past quote/order line item for the same customer.

✅ Option 2: Free-Form Product

Ideal for quick entries (e.g., “Gildan 5000, black, DTF print”).

⚠️ Note: Free-form products bypass decoration pricing logic and are not ideal for automated workflows.

✅ Option 3: Add New Product from Catalog

This is the recommended method.

1. Click Add New Product
2. Search for the product (e.g., “Gildan 5000”)
3. Use the product selector to filter by category, brand, supplier, etc.
4. Select the product and load it into the design tool.

4. Add and Configure Artwork

• Upload a customer design or select a saved design.
• Use the built-in design tool to position artwork.
• DecoNetwork will automatically calculate decoration pricing based on your configured pricing matrices.

🎯 Best Practice: Always map artwork colors properly and verify if an underbase is needed for dark garments.

5. Enter Quantities and Review Pricing

• Enter size breakdowns for each line item.
• The system will calculate:
  • Blank price (based on supplier + markup)
  • Decoration price (based on method, colors, and impressions)

6. Duplicate Line Items for Variations

• Use the Copy Line Item feature to duplicate artwork on different products or color variations.
• The system links the decoration to share screens (for screen printing) and reduce cost.
• You can override colors or unlink designs if needed.

7. Add Extra Charges or Fees (Optional)

• Add screen fees, artwork fees, or custom charges like “Color Change.”
• You can define new charges or reuse saved ones.

8. Override Pricing or Add Notes

• Override blank or decoration prices as needed.
• Add internal notes for production or line item notes for specific instructions.

9. Save and Send the Quote

• Click Save & Email to send the quote to the customer.
• The customer can view, approve, or reject the quote via their profile.
• Once approved and paid (or terms met), it becomes an Order.

10. Manage Orders After Approval

Once a quote is approved:

• It automatically converts to an order (if payment terms are met).
• Use the Orders section to:
  • View history and communication logs
  • Apply payment/refunds
  • Track production and download worksheets
  • View financials and commissions

⚠️ Important: Avoid managing artwork or raising POs directly in the Orders section. Use the Processing area for production tasks.

Additional Tips

• 🧪 Test with Old Orders: Before using live jobs, enter historical orders to build familiarity.
• 🔍 Use the Search: Access related guides and videos from the Help Center.

Additional Resources

• Create quote
• Override Decoration Pricing
• How to Configure Product Markups