Edit quote

Quotes often evolve throughout the sales process as customer requirements, supplier pricing, artwork, quantities, and production details change. The Edit Quote workflow allows you to update quote information while maintaining visibility into pricing overrides, locked pricing, and retained pricing behavior.

When product or supplier catalog pricing changes after a quote has been created, DecoNetwork retains the pricing instructions already associated with the existing quote or order line items. This helps preserve pricing continuity while also alerting operators when older pricing is still in use.

Understanding how quote editing, pricing overrides, locked pricing, and pricing warnings work together helps ensure accurate quoting, smoother approvals, and consistent downstream workflow progression into production and fulfillment.

In This Article

• Prerequisites
• Why Edit Quotes
• To edit a quote
• To override the decoration price of a line item
• To override the unit or total price of a line item
• To override the total price in a line item
• To lock the unit or total price of a line item
• To lock the price of a line item
• Best-Practice Tips
• Troubleshooting
• FAQs
• Additional Resources

Prerequisites

Why Edit Quotes

Quotes often evolve throughout the sales process as customer requirements, supplier pricing, artwork, quantities, and production details change. The Edit Quote workflow allows you to update quote information while maintaining visibility into pricing overrides, locked pricing, and retained pricing behavior.

When product or supplier catalog pricing changes after a quote has been created, DecoNetwork retains the pricing instructions already associated with the existing quote or order line items. This helps preserve pricing continuity while also alerting operators when older pricing is still in use.

Understanding how quote editing, pricing overrides, locked pricing, and pricing warnings work together helps ensure accurate quoting, smoother approvals, and consistent downstream workflow progression into production and fulfillment.

To edit a quote

1. Log into your DecoNetwork website.

2. Browse to Business Hub → Quotes.

   

   The Quotes page displays all quotes available in Business Hub.

   Click the image to enlarge.

   If you have defined order display colors based on the due date, the quote rows will be color-coded accordingly. Click here for instructions on how to configure order display colors.

   

3. Click View to load the quote you want to edit.

   

   Use the View command to open a quote.

   You can also click anywhere within a quote's row to load it, except on the customer name. Clicking on the customer name loads the customer record.

   The quote will be loaded in the main work area.

   

   Click the image to enlarge.

   If you have defined order display colors based on the due date, the Ship By Date date will be color-coded accordingly. Click here for instructions on how to configure order display colors.

   If the quote was generated from a quote request, it will contain a Quote Request Details section beneath the Customer Details section.

   

   The quote view displays customer details, line items, pricing, and quote actions.

   Click the image to enlarge.

   If the customer uploaded a design, you will be able to download it by clicking on the Download link.
   Note: The Quote Request Details section is not available when Quote Mode is enabled. If you are using Quote Mode, you can download designs using the Design Breakdown popup. The Design Breakdown popup is accessed by clicking on the cog icon. See below for details.

   If pricing for a supplier product has changed since the quote was created, the quote will display an Old Pricing in Use warning under the Quote Actions with a link to review pricing changes. updated quote changes.

   

   Quotes using retained pricing after supplier catalog pricing changes will display an Old Pricing in Use warning with a link to review pricing changes.

   Click the image to enlarge.

   Improvement implemented in V8.611.

4. Click on Edit Quote.

   

   Click Edit Quote to make the quote editable.

   The quote will become editable.

5. Make changes to the quote as required.

   Supplier pricing updates

   If the quote has an Old Pricing in Use warning due supplier pricing changes, click on View Change Summary to review the pricing changes.

   Clicking View Change Summary opens a pricing comparison window showing the affected products, previous pricing, and updated pricing currently configured in the fulfillment center.

   

   The pricing change summary popup compares the original quote pricing with the current supplier pricing and lets you choose whether to apply updated pricing.

   You can choose whether to:

   • Update pricing of the quote to apply the current supplier pricing.
   • Do not update pricing of the quote to retain the pricing originally associated with the quote.
   Reviewing the pricing change summary before saving helps ensure operators understand how supplier pricing changes will affect customer pricing, deposits, and downstream production workflows.

   Edit the quote details

   

   You can make the following edits:

   • Specify if the quote is a priority order by ticking the Is Priority Quote checkbox
   • Specify if the artwork requires approval by ticking the Order artwork requires approval? checkbox
   • Specify a customer purchase order number in the Customer PO Number field
   • Change the Quote Date
   • Change the date the Quote Expires
   • Specify the Ship By Date
   • Change the affiliate Store the quote originates from if it was created in Business Hub
   • Choose a Contract Price Level (Premium or Enterprise plans only)

   Edit line items

   You can edit the details of each line item in the quote:

   

   Click the image to enlarge.

   For each line item, you can make the following edits:

   • Change the product by clicking on the product Name field
   • Change the color by clicking on the Color field
   • Change the quantities per size by clicking on the Size/Qty field or the Qty field
   • Edit the decorations by clicking on the load in designer icon
   • Edit the decorations price by clicking on the Decoration field
   • Change any options by clicking on the Options field
   • Edit the unit price breakdown (blank price, decorations price, options price) by clicking on the Unit Price field
   • Edit the pre-discount total price for the line item by clicking on the Line Total field
   • Specify a discount by clicking on the Discount field
   • Edit the total price with discounts applied by clicking on the Total field

   You can apply several actions to each line item by clicking on the cog at the end of the line item to reveal the Actions menu.

   
   • use purchase order: tick the checkbox if you want a purchase order to be raised for the line item
   • load in designer: click on this menu item to load the product in the Online Designer
   • copy line item: click on this menu item to copy the line item
   • delete line: click on this menu item to delete the line item
   • file attachments: click on this menu item to add an attachment to the line item
   • move up: click on this menu item to move the line item up one position
   • move down: click on this menu item to move the line item down one position
   • include tax: tick the checkbox if you want tax to be included for this line item

   • design breakdown: click on this menu item to download the design files uploaded for the line item. The Design Breakdown popup will be displayed, showing a table of designs sorted by decoration type for each decoration area. Click on the Download Source Artwork link to download the desired design.

     
   • create line item note: click on this menu item to add an internal production note for the line item.

6. Click Save Quote or Save & Email Quote from the Quote Actions menu.

   

   You can choose to apply other actions to the quote:

   • Save as Draft: Save an incomplete draft for later editing.
   • Cancel Edits: Revert the quote to its previous state.
   • Save Quote: Save changes without emailing the customer.

To override the decoration price in a line item:

1. Click on the Decoration price cell of the line item you want to override the price of.

   The decoration price table dropdown will be displayed.

   
2. You can override the decoration price separately for each decoration process in each decoration area or you can edit the total decorations price for the line item.

   • To override the decoration price for a particular decoration process in a decoration area, click on the cell of the decoration price you want to override.

     The Decoration Pricing dropdown will be displayed.

     

     Tick the Override Prices? checkbox to enable the Overriding Price fields.

     

     You can also adjust the decoration pricing by ticking the Override Color Count? checkbox. When the checkbox is ticked, the Overriding Colors field is enabled, allowing you to override the screen printing color count. The decoration price will be updated automatically once a new color count is selected.

     

   • To override the total decorations price, tick the Override Decorations Price? checkbox.

     
3. Enter a new price in the Overriding Price field.

4. Click okay.

   The Decorations cell will be highlighted to indicate that the price has been overridden.

   

5. Click Save Quote to commit your changes.

   

To override the unit or total price of a line item:

1. Click on the Discounted Unit Price or Discounted Total cell of the line item you want to override the price of.

   The Price Override dropdown will be displayed.

   
2. Click on the Overriding Price cell for the price of your choice - Total or Unit Price.
3. Enter a new price.

4. Click okay.

   The Discounted Unit Price and Discounted Total cells will be highlighted in orange to indicate that the price has been overridden.

   

   If you increase the unit price or discounted total, the Discount column will show a negative value, and the Discounted Unit Price and Discounted Total cells will be highlighted in green to indicate the price has been increased.

   

5. Click Save Quote to commit your changes.

   

To override the total price in a line item:

1. Click on the Total price cell of the line item you want to override the price of.

   The Price Override dropdown will be displayed.

   
2. Click on the Overriding Price cell for the price of your choice - Total or Unit Price.
3. Enter a new price.

4. Click okay.

   The Discount and Total cells will be highlighted to indicate that the price has been overridden.

   

5. Click Save Quote to commit your changes.

   

To lock the unit or total price of a line item:

When you override the discounted unit price or total price of a line item, you can choose to lock either the discounted unit or total price to ensure that any changes you make in your system's price settings will not change the price. You can lock the price of a line item using the following steps.

1. Click on the Discounted Unit Price or Discounted Total cell of the line item you want to lock.

   The Price Override dropdown will be displayed.

   
2. Tick the Lock Discounted Total or Lock Discounted Unit Price checkbox as desired.

3. Click okay.

   A lock icon will be displayed in the Total cell to indicate that the price has been locked.

   

4. Click Save Quote to commit your changes.

   

To lock the price of a line item:

When you override the total or unit price for a line item, you can choose to lock either the total or the unit price to ensure that any changes you make in your system's price settings will not change the price. You can lock the price of a line item using the following steps.

1. Click on the Total price cell of the line item you want to lock.

   The Price Override dropdown will be displayed.

   
2. Tick the Lock Total or Lock Unit Price checkbox as desired.

3. Click okay.

   A lock icon will be displayed in the Total cell to indicate that the price has been locked.

   

4. Click Save Quote to commit your changes.

   

Best-Practice Tips

• Review quote pricing before saving if supplier catalog pricing has recently changed.
• Use locked pricing only when you intentionally want to preserve a quoted price.
• Regularly update supplier catalogs to keep pricing and availability accurate.
• Review highlighted pricing overrides carefully before approving customer quotes.

Troubleshooting

Old Pricing in Use warning is displayed

This indicates the quote line item is still using pricing retained from before a supplier or catalog pricing update.

• Review the line item pricing.
• Update the pricing if required.
• Save the quote to apply changes.

Pricing changes are not updating automatically

• Check whether the line item pricing has been locked.
• Check whether pricing overrides are enabled for the line item.
• Confirm supplier catalog updates have been applied successfully.

FAQs

What does the Old Pricing in Use warning mean?

It means the quote or order line item is still using retained pricing from before the product pricing was updated in the catalog.

Will updating supplier pricing automatically change all existing quotes?

Existing quotes and orders can retain their original pricing depending on overrides and locked pricing settings. The warning helps identify when older pricing is still being used.

What happens if pricing is locked?

Locked pricing prevents future pricing configuration changes from automatically updating the line item pricing.

Additional Resources

• Product Pricing
• How to Add Supplier Catalogs
• Manage Products in DecoNetwork: Product List, Search, Filters & Bulk Actions