How to Configure the Decoration Process Settings in DecoNetwork

Configuring Decoration Processes and their Price Tables is essential to ensure accurate pricing for your quotes and orders. This guide walks you through the setup process in your DecoNetwork Admin area.

In this article

• Prerequisites
• Why is this important?
• Step 1: Access Decoration Processes
• Step 2: Configure General Settings
• Step 3: Create Price Tables
• Step 4: Configure Method-Specific Rules
• Step 5: Set Up Color Palettes
• Step 6: Define Artwork Fees
• Step 7: Assign Price Tables to Price Levels
• Summary checklist
• Best-practice tips
• Troubleshooting
• FAQs
• Additional resources
• Additional resources

Prerequisites

Why Is This Important?

When customers or staff upload artwork or use the Online Designer, DecoNetwork automatically calculates decoration costs based on your configuration:

• Screen Printing – based on the number of colors.
• Embroidery – based on stitch count.
• Digital Methods (DTG, DTF, Sublimation) – based on print size.

Step 1: Access Decoration Processes

1. In your Admin, go to Decoration Processes.

2. Enable or disable processes as needed.

   

Step 2: Configure General Settings

1. Click on a decoration process to access its General Settings. Here you can:

   • Set minimum quantities.
   • Define accepted file types.
   • Set maximum number of colors (for screen printing or embroidery).

   

   1 Minimum Quantity – Ensure every job meets your minimum price. 
   2 Max Colors – Limit complexity for certain processes. 
   3 File Types – Restrict uploads to supported formats.

   Note: The minimum quantity you set here is checked when the customer proceeds to checkout, not when they add the item to their cart, and combines quantities across colors, sizes, or other variants of the same design. See Decoration Process General Settings - All Decoration Processes for how this affects the customer's checkout experience.
   New behavior in V8.611.

Step 3: Create Price Tables

Price tables define how you charge for decoration. Depending on the method, you can select:

• Standard Pricing: Ignores area size.
• Area-Based Pricing: Pricing determined by size ranges of the decoration area.
• Per Square Inch Pricing: Charges by exact size.

Example Setup for DTG or DTF:

Step 4: Configure Method-Specific Rules

• Embroidery: Rows represent stitch quantity breaks (e.g., last row = per additional 1,000 stitches).

  

• Screen Printing: Counts number of colors and handles white underbase:

  • Count as extra color
  • Apply an extra fee

  

  1 Max Colors – Set based on your press capability. 
  2 Underbase Options – Choose how underbase affects pricing.

Step 5: Set Up Color Palettes

For Screen Printing and Embroidery, configure stock ink and thread colors:

• Import palettes via CSV.
• Add or edit existing palettes.
• Enable/disable colors you offer.

Step 6: Define Artwork Fees

• Screen Printing: Often $0 until artwork is reviewed.
• Embroidery: Apply digitizing fees for non-digitized artwork uploads.

Step 7: Assign Price Tables to Price Levels

Once your tables are ready:

1. Go to Decoration Pricing.

2. Assign price tables to each decoration process and price level.

   Price Levels:

   • Define in Products Contract Price Levels.
   • Default: Retail (Level 1).
   • Assign specific customers to higher levels for contract pricing.

   

   1 Default Price Level – Applies to all unless specified. 
   2 Contract Level Mapping – Link custom price tables to VIP customers. 
   3 Check this box – Ensures all placements of the same artwork count toward quantity pricing.

Summary Checklist

• Enable desired decoration processes.
• Configure General Settings.
• Create Price Tables.
• Set up Color Palettes.
• Define Artwork Fees.
• Assign Price Tables to Price Levels.

Best-practice tips

• Set minimums to your real break-even point: Base each process's minimum quantity on actual setup cost and time, not a round number, so small orders don't slip through unprofitably.
• Build price tables around your true costs: Model quantity and size breaks on your actual cost structure for colors, stitches, or print area rather than copying another shop's pricing.
• Keep color palettes current: Disable ink or thread colors you no longer stock so customers can't select an option you can't produce.
• Match artwork fees to real effort: Set digitizing and artwork review fees to reflect the actual work involved, for example a digitizing fee for non-digitized embroidery uploads.
• Assign every price level you use: Confirm each decoration process has a price table mapped to every price level you offer, not just the default retail level.
• Test after major changes: Place a test quote or order after updating general settings, price tables, or artwork fees to confirm the customer-facing result matches what you configured.

Troubleshooting

A quote or order shows $0 or unexpectedly low decoration pricing

Cause: No price table is assigned to that decoration process and price level, or the assigned table doesn't cover the quantity, size, or color count being ordered.

Solution: Go to Decoration Pricing and confirm a price table is assigned to the process and price level in use, and that the table's rows and columns cover the full range of quantities, sizes, or colors you sell.

Customers can't proceed to checkout because the minimum quantity isn't met

Cause: The combined quantity of that decoration process across the customer's cart lines, different colors, sizes, or other variants of the same design, hasn't reached the minimum quantity configured in General Settings.

Solution: Have the customer add more of the same design, in any combination of variants, until the combined quantity reaches the minimum, or lower the minimum in Step 2 if it's higher than your typical order size. See Decoration Process General Settings - All Decoration Processes for how this is enforced at checkout.

A stock or uploaded design doesn't appear as an option

Cause: The design's color count or file type exceeds the limits set in General Settings, or the colors it uses aren't enabled in the color palette.

Solution: Review the maximum colors and accepted file types for that decoration process in Step 2, and confirm the required colors are enabled in Step 5's color palette settings.

An artwork fee isn't being applied where expected

Cause: The fee condition configured in Step 6 doesn't match the artwork's actual condition, for example a digitizing fee that only applies to non-digitized embroidery uploads.

Solution: Review the fee conditions under Define Artwork Fees and adjust the amount or trigger so it matches when you intend the fee to apply.

FAQs

Can I use a different pricing method for each decoration process?

Yes. Choose Standard Pricing, Area-Based Pricing, or Per Square Inch Pricing independently for each decoration process, based on how you want to charge for it.

Do I need a price table for every price level?

Yes, for every price level you plan to offer. Check Step 7: Assign Price Tables to Price Levels to confirm each price level you use, not just the default retail level, has a table assigned.

Is the minimum quantity enforced when a customer adds an item to their cart, or at checkout?

At checkout. This lets customers combine quantities across colors, sizes, or other variants of the same design to reach the minimum before completing their order. See Decoration Process General Settings - All Decoration Processes for more detail.

Can I change price tables or general settings after they're live?

Yes. Changes typically apply going forward, so review any quotes or orders already in progress if you need their pricing to stay consistent. Place a test quote after any major change to confirm the customer experience matches what you configured.

Additional Resources

• Creating Contract Price Levels
• Managing Color Palettes
• Building a Price Table
• Decoration Process General Settings - All Decoration Processes